Print Friendly >		MSFHR has postponed the announcement of new competitions. Guidelines & Instructions from the 2007/08 Team Planning competition remain on this page for reference. For more information, read the communication updates. 2007/08 Team Planning Award Application Guidelines & Instructions How to Apply Essential Information Before You Get Started Online Submission and Approval Instructions Team Contact Details Team Name/Keywords/Synopsis Team Members Declaration of Researchers' Affiliations Proposed Budget Attachments Team and Team Activities Host Institution Letter of Support Signature and Submission Inquiries and Further Information Inquiries and Further Information How to Apply Essential Information Before You Get Started Team Leader Checklist Ensure that every Team member has an MSFHR ApplyNet account. Ask each Team member for his/her MSFHR system account e-mail. To link members to the application, you will need to enter their MSFHR system account e-mails in your application. Determine whether each Team member wishes to be affiliated with your Team as a QHR or as an AHR. See the Glossary. Consult with each Team member to determine what role s/he will play in your Team, and how this will contribute to the Team as a whole. Determine whether the Team members are associated with any other funded MSFHR Teams and/or Research Units (PDF). In the online application, you will need to specify their affiliations with these Teams/Units (as a QHR or AHR) and provide a brief summary of their roles in these Team/Units. The complete application package consists of: MSFHR ApplyNet Team Planning online application form Team and Team Activities (PDF attachment) Host Institution Letter of Support (PDF attachment) Common CV - MSFHR Abbreviated Version for the Team Leader only Communicate with Team members The Team Planning application must be submitted from the Team Leader's MSFHR ApplyNet account. Information about other Team members, which is required for the application, can only be entered from the Team Leader's account. Other Team members can view the application and its progress on their MSFHR ApplyNet Portfolio page using the Team Member Activity Table. Team members can view and print the application but are unable to make changes or submit the application. All communication between Team members should occur before the Team Leader submits the application; changes cannot be made once the application has been submitted. Back to Top Review MSFHR ApplyNet User Tips and Tutorial If you have not previously used MSFHR ApplyNet, review the User Tips and Tutorial for detailed instructions on creating an MSFHR ApplyNet account and filling out MSFHR ApplyNet forms. User Tips MSFHR ApplyNet Tutorial Review the Sample Application Form Review the sample Team Planning Application Form before you start. Note that the sample form does not include the attachments or CCV that must be submitted with the online application. Sample Team Planning Application Form (PDF) Create an MSFHR ApplyNet Account All applicants must have an MSFHR ApplyNet account. This includes the Team Leader as well as all QHRs and AHRs associated with the application. Team members who already have an MSFHR ApplyNet account do not need to create a new one. Complete and Submit the Common CV - MSFHR Abbreviated Version Only the Team Leader must complete and submit a Common CV - MSFHR Abbreviated Version from the Common CV (CCV) website. This CCV will be linked to the application upon submission and will become part of the application package. The application cannot be submitted until the Team Leader has submitted a CCV - MSFHR Abbreviated Version. CCVs for other Team members are not required. Common CV Please Note: Due to recent changes made to the MSFHR version of the Common CV, only CCVs submitted after August 30, 2007 will be accepted. Contact your Host Institution You must attach an electronic copy of a signed letter of support from the Team's host institution. This attachment must be in PDF and should: confirm that the Team Planning application has been reviewed confirm that the Team's plans fit within the Research Development Plan of the Team's host institution confirm that the Team's application is supported specify any funding that the host institution will provide to the Team towards its planning and research activities, including potential funding to be matched by MSFHR in this application. Back to Top Online Submission and Approval Complete and Submit the Online Application The application form and attachments must be completed and submitted through MSFHR ApplyNet. No paper copies are required as the entire submission process is online. The status of the Team's application can be tracked on the MSFHR ApplyNet Portfolio page using the "Status" column in the Application Activity table. The submission process of the application occurs in three stages: The Team Leader completes and submits the application in MSFHR ApplyNet. Changes to the application package cannot be made after this submission. Once submitted, the application is made available electronically to the host institution for approval. The host institution can preview and print the application while it is in progress, but cannot approve it until it is submitted by the Team Leader. Once approved by the host institution, the application is automatically forwarded to MSFHR. This must happen by the deadline: November 15, 2007, 4:30 pm Pacific Time. Please Note: For the Team Planning competition, MSFHR does not require signatures or electronic forms from department heads or deans. Please check the internal approval processes and deadlines of the Team's host institution to ensure the application is submitted and approved by the MSFHR application deadline. Back to Top Instructions Use the "Validate" button on each screen as you complete your online form to ensure that you have completed each page properly. It will produce an error message if you have missed a mandatory field on the page. Team Contact Details The purpose of this section is to capture contact information for the Team. The Team Leader's name pre-populates from his/her MSFHR ApplyNet account. The Team Planning application must be submitted from the Team Leader's account; applications are not transferable to other accounts. Provide the contact information for the Team Leader; address for correspondence, phone number, fax number, and contact e-mail address. This information does not have to be the same as that found in the Team Leader's Common CV or MSFHR ApplyNet account. Provide the contact information for the Team administrative contact; address for correspondence, phone number, fax number, and contact e-mail address. For example, this person may be an administrative assistant, research assistant, or other support staff, and will provide administrative support for the Team Leader. Provide the contact information for the financial administrator of the Team; address for correspondence, phone number, fax number, and contact e-mail address. This person will be responsible for providing MSFHR with financial statements and responding to questions regarding the financial management of the award. Please contact your host institution for details on who would be the most appropriate person. Select the name of the Team's host institution from the drop-down list. The host institution is most commonly a publicly-funded BC health research institution or university, responsible for administering award funds on behalf of the successful award recipient in accordance with MSFHR's guidelines and policies. This institution may or may not be the same as the Team's research location. The host institution will electronically approve the application after submission. Team Name/Keywords/Synopsis The purpose of this section is to capture summary information about the Team's research focus and the basis for the infrastructure application. Specify the Team's name. Provide up to five keywords or terms that summarize the focus of your Team. It is strongly recommended that you avoid using abbreviations and acronyms. Provide a synopsis or summary of the Team Planning application, of approximately 100 words, that provides reviewers with a clear understanding of the proposed planning activities and basis for the funding requested. You will be able to expand on these issues in the attachment to the application. Back to Top Team Members The purpose of this section is to identify the members of the Team. Each Team member must have an MSFHR ApplyNet account in order to be listed in the application. You may save and return to this section to add Team members' details any time prior to final submission of the application. Identify whether each Team member is a QHR or AHR. For Team Planning applications, the maximum number of QHRs is 10. Please note that the Team Leader is considered a QHR. The maximum number of AHRs in the team is 20. For information on QHRs and AHRs see the Glossary. The Team Leader's name is pre-populated using the information provided during MSFHR ApplyNet account registration. To add a Team member: Enter the Team member's MSFHR system account e-mail address. Click the "Validate" button to ensure that this person has a valid MSFHR ApplyNet account. If the person does not have a valid MSFHR ApplyNet account, an error message will be displayed. The Team member will need to set up an account and advise you of the details before being added to the application. Indicate if the person is a QHR or an AHR in the Team. Click the "New Member" button to add additional Team members. The system will calculate and update the number of QHRs and AHRs as you enter and save each Team member's details. When previewing or printing this section, the Team members' names are automatically grouped into those who are QHRs and those who are AHRs, and sorted alphabetically within each group. Back to Top Declaration of Researchers' Affiliations The purpose of this section is to identify whether the researchers in the current Team (including the Leader) are also members of other Teams or Research Units funded by MSFHR (PDF). The application review process will take this information into account when considering the contributions of researchers to the current Team. You should ask all QHRs and AHRs in the Team for their existing affiliations, to ensure this section is completed accurately. At any one time, a researcher can be a QHR with one MSFHR-funded Team (Planning or Start-up) and two MSFHR-funded Research Units, including the current application. If the researcher is on any additional Teams or Units, s/he will need to be identified as an AHR with additional Teams and Units. (See the Glossary for further information.) The names of all QHRs and AHRs identified in the Team Members section, including the Team Leader, will be pre-populated in this section. For each researcher appearing in this section, use the "Yes" and "No" buttons to indicate whether s/he is affiliated with another MSFHR-funded Team and/or Research Unit. If the "No" affiliations button is selected, no additional data entry fields will appear. Proceed to the next researcher and indicate whether that person is affiliated with another MSFHR-funded Team and/or Research Unit. If the "Yes" affiliations button is selected, additional data entry fields are generated: Select the Team or Research Unit to which the researcher is affiliated by clicking the "List" button next to the "Affiliated with" field. Indicate if the researcher in the current Team is a QHR or AHR in the other Team or Research Unit. Provide a brief description of his/her role in the other Team or Research Unit. If the researcher in the current Team is affiliated with additional MSFHR-funded Teams and/or Research Units, select the "New Affiliation" button and repeat the above steps. This process must be repeated for all researchers listed in this section. If more researchers are subsequently added to the Team Members section, return to this section to complete a Declaration of Researchers' Affiliations for these extra researchers, otherwise an error message will be generated upon submission. Back to Top Proposed Budget The purpose of this section is to describe the proposed budget, including justification for the items requested. Teams may apply for a base amount of $25,000. Teams may also seek up to an additional $12,500 from MSFHR if matching funds can be obtained from the host institution (excluding in-kind contributions). The total maximum funding available is therefore $37,500 from MSFHR and $12,500 from the host institution. When completing the budget, MSFHR funds must be kept separate from the host institution's matching funds. Liaise with your host institution to ensure the requested funding is complementary to any existing infrastructure and funding support already provided. Matching funds You must first indicate whether the Team has secured matching funds and the amount of those funds. The maximum allowable amount is $12,500. In two separate columns, provide details of how you propose to use the MSFHR funds and the matching funds from the host institution. Refer to the list of eligible and ineligible expenses. The costs within each budget category (Personnel, Supplies, Services, and Other) will automatically add up and total budget amounts will be generated. Personnel expenditures Separate data entry fields are available for research personnel, technical personnel and administrative personnel. See the Glossary. Only complete the sections that are relevant to the Team. Indicate the type of position (e.g. Research Coordinator) and the Full Time Equivalent (FTE) for that position. See the Glossary. Identify the estimated cost of that position. Include a brief justification for the position (e.g. how the requested position will contribute to the activities of the Team). If you wish to include more than one position in one of these personnel fields, click the "New Item" button and complete the details as above. Supplies, services and other items Only complete the sections that are relevant to the Team. Indicate the item you seek to fund (e.g. conference travel and registration). Avoid collective terms such as "workshop costs"; provide more specific terms such as catering, travel, accommodation, and printing. Identify the estimated cost of each item. Include a brief justification for the item (e.g. how the requested item will contribute to the activities of the Team). Note that a justification is not the same as a description of the item. To include more than one item in the supplies, services or other fields, click the "New Item" button and complete the details as above. Financial Accountability Briefly describe the mechanism(s) within your host institution by which the Team will be accountable for using MSFHR funds. MSFHR funds are paid to the Team's host institution, and the Team Leader must work in conjunction with this organization to ensure appropriate use of the funds and reporting of expenditures. Please contact your host institution for the relevant financial reporting arrangements. Back to Top Attachments Two attachments are required for the online application form: Team and Team Activities Host Institution Letter of Support Team and Team Activities In addition to the online application, a separate document must be attached that addresses the following four topics: Research Focus Team Members - Roles and Contributions Planning Activities Expected Outcomes To be eligible for review, this attachment must adhere to the following instructions for presentation and content: PDF Maximum of five (5) pages for the Team and Team Activities, and one (1) additional page for references Letter size, 8½ x 11" (21.2 x 27.5 cm) Arial font (regular), minimum 11-point Single-spaced text 1" (2.54 cm) margin on all sides of each page A header on each page with the Team Leader's name in the top left-hand corner, and the page number in the top right-hand corner. The total number of pages for the Team and Team Activities attachment should not exceed six (6) pages. Reviewers will be instructed to ignore pages beyond this limit. Research Focus Describe the Team's proposed research theme/focus, including its goals, innovative characteristics and relevance to British Columbians. Indicate how the Team's proposed research focus will contribute to the research priorities of the host institution. Identify any other MSFHR-funded Teams or Units with which the Team might collaborate and briefly describe the purpose of such collaborations. See Award Recipients for details on other MSFHR-funded Teams and Research Units. Team Members - Roles and Contributions Provide a list of the Team's QHRs and, if applicable, a list of the AHRs. Sort the lists alphabetically by surname, and provide a brief description of the role and expected contribution of each person to the Team's goals. Describe the features of the Team that suggest a potential for cohesiveness and viability as an integrated group in the future. Planning Activities Describe the planning activities that will be undertaken by your Team over the funding period to develop the Team and its research agenda. The activities may include but are not limited to: identifying research priorities developing research plans compiling funding proposals (not preliminary data gathering or other research activities) determining Team operating and governance mechanisms identifying and establishing collaborations and partnerships consulting with specialists in other provinces specifying agreed research methodologies and approaches identifying opportunities for sharing and leveraging human and financial resources. While research may be undertaken by the Team during the funding period, the MSFHR Team Planning Award cannot be used to directly fund research. Expected Outcomes List the anticipated outcomes and key achievements associated with your team planning activities. Include target dates where appropriate, which will be reported against at the end of the funding period. The outcomes should reflect the value added by MSFHR funds, and how they have contributed to the overall development of the Team and its research plans. Back to Top Host Institution Letter of Support Attach one letter from your host institution. The letter must: confirm that the Team Planning application has been reviewed confirm that the Team's plans fit within the Research Development Plan of the Team's host institution confirm that the Team's application is supported specify any funding that the host institution will provide to the Team towards its planning and research activities, including potential funding to be matched by MSFHR in this application. Signature and Submission The purpose of this section is to obtain an electronic signature from the Team Leader authorizing submission of the Team Planning application and attachments. Before submission, it is strongly recommended that you use the "Validate" function on each screen of the application as well as preview and print your application to ensure that it complies with all requirements and is as you intended. The print/preview option generates a PDF version of the application that is formatted slightly differently from the completed online screens. All information provided in the online application is captured in this PDF version. In order to have a complete copy of all documents submitted, print out the CCVs separately. Changes cannot be made to your application or attachments after submission. Back to Top Inquiries and Further Information For further assistance, please contact the following: For inquiries and help with MSFHR ApplyNet online applications or the Common CV, contact the MSFHR Help Desk: E-mail the Help Desk Local phone: 604.714.6609 Toll-free phone: 1.866.673.4722 (ask for the MSFHR Help Desk) For inquiries and information about the Team Start-up Award and Team Start-up Guidelines: E-mail the Infrastructure Program Andrea McLean, Program Coordinator, Infrastructure, 604.714.6605 Dr. Angela Todd, Senior Director, Infrastructure, 604.714.5371 Back to Top Last updated April 1, 2008
		© 2008 Michael Smith Foundation for Health Research. All rights reserved. Disclaimer | Site Map