Conditions of Award

General
Stipend/Research and Travel Allowance
Incentive Awards
Payment of Stipends and Research/Travel Allowances
Research and Travel Allowance
Funding from Other Sources
Acknowledgement of MSFHR/Publications/Public Awareness
Partnership Awards
Reports
Vacations
Leave of Absence
Termination of Awards
Change to Supervisor, Research Project, Training Location
Contact the Trainee Program

• Upon notification of receiving funding, the award recipient will receive an Award Acceptance Form. This form must be signed by both the award recipient and the supervisor(s) and be returned to MSFHR within 14 days of award notification.
• Award recipients must reside in British Columbia during the term of the award.
• Junior Graduate Studentship and Senior Graduate Studentship awards must commence in April or September of the year the award is offered. Post Doctoral Fellowship awards may commence within 12 months of the date of offer. All award payments start on the first day of the month.
• No changes in the supervisor(s), the course of study or the institution/organization where the award is held shall be made without prior approval from the Foundation.
• Award recipients and their institution/organization are responsible for observing the ethical and research policies outlined by the host institution, and the Tri-Council policy statement on integrity in Research and Scholarship; Ethical Conduct for Research Involving Humans; the policies and guidelines regarding animal care, biohazards and research activities having potential effects on the environment.
• Equipment purchased with Foundation funds becomes the property of the award recipient's institution/organization and can only be transferred with the agreement of both the Foundation and the institution/organization concerned.

• The stipend component of the award will be paid in four equal, quarterly payments, to the award recipient's institution/organization. Award recipients will in turn be paid by the institution/organization in accordance with the institution/organization's policy for distribution of pay cheques.
• The stipend component of the award will be paid in four equal quarterly payments to the award recipient's Host Institution. Award recipients will in turn be paid by the Host Institution in accordance with the policy for distribution of pay cheques.
• The Host Institution acting on behalf of the award recipient is required to maintain supporting documents for all expenditures and appropriate records for the award funds. The records will be made available for inspection, on request, by authorized representatives of the Foundation.
• The Foundation will not be responsible for any expenditure over and above the approved amount of the award or for any expenses incurred prior to or after the effective dates of the award.
• An applicant must notify MSFHR if an award is not held for the full period approved, in order to make a prorated reduction in the stipend/research and travel allowance.

• The award recipient must inform the Foundation in writing of any other funding (source and amount) obtained within 30 days of receipt of notification of the other funding. Duplicate funding is not permitted.
• Award recipients are required to apply for and accept, when offered, awards from major national or international funding agencies within 12 months of receipt of their MSFHR award. Major stipend funding is defined as support resulting from a competition that is peer (committee) reviewed and open to all BC applicants. Trainees receiving major stipend funding will be eligible to receive a MSFHR stipend/research and travel incentive award.
• Awardees who also receive non-national, non-peer reviewed awards can keep the awards which have a value not exceeding 50% of their MSFHR award.
• Award recipients are expected to spend 75% of their time in research training. They may, with the approval of their supervisors, engage in and accept remuneration for limited departmental activities that contribute to their development as independent researchers. Award recipients must ensure that no more than 200 hours per year are committed to non-research activities.

• Award recipients are expected to acknowledge the assistance given by MSFHR and partners in any publication or public presentation made while holding an award or resulting from the tenure of the award. Copies of these publications are not required by MSFHR or their partners.
• Upon acceptance of an award, MSFHR's External Affairs department will contact award recipients by e-mail to gather information for use on the Foundation's website and in other publications.
• From time to time, the Foundation may request award recipients to provide additional information for news releases or to do media interviews. This will be organized by the Foundation in consultation with the appropriate communications person at the trainee's institution/organization and will include media coaching/training as required.
• Award recipients are expected to acknowledge the Foundation's support in the signature line of correspondence (e-mail and letter) and in appropriate publications. (e.g. Junior Graduate Trainee, Michael Smith Foundation for Health Research; Senior Graduate Trainee, Michael Smith Foundation for Health Research; Post Doctoral Fellow, Michael Smith Foundation for Health Research).

• MSFHR partners with a number of other research support organizations in British Columbia to co-fund applicants working in their areas of interest. Award recipients who receive partnered awards are expected to acknowledge the partnership organization as well as MSFHR in the signature line of correspondence (e-mail and letter) and in appropriate publications.
• If your application has been funded through a partnership award, the stipend and research and travel allowance will remain at the MSFHR amounts, and all MSFHR Conditions of Award apply.

• Award recipients are required to submit a yearly update, based on the anniversary date of the award.
• Award recipients who hold three-year awards must complete a Progress Report at the end of the second year. Once approved by MSFHR, the third year of funding will commence.
• Award recipients are required to submit an End of Award Package, consisting of a Final Report and Post Award Questionnaire, to the Foundation within one month following completion of support. A final financial statement for the award must also be submitted within three months of the end of the award.
• MSFHR will provide all required documents to award recipients in electronic format for completion.

• submit a letter to MSFHR, outlining the reasons for the leave
• submit a letter from supervisor(s) in support of the leave

• have the written agreement of a new supervisor(s) who satisfies MSFHR's expectations of supervisors
• outline any changes to the approved research plan
• provide an acknowledgement of the change from the original supervisor

• submit the proposed changes for review by MSFHR
• provide a description of the new research project, including a title, scientific summary and lay summary
• provide a letter from the supervisor supporting the proposed changes
• ensure the original aims and conditions of the award are still met

• provide a description of the new location and justification for the proposed transfer. The reasons for a change in location must be research-based
• provide a letter from the present supervisor indicating approval of the proposed transfer
• be aware that if a new supervisor(s) is required, they must satisfy MSFHR's expectations of a supervisor(s)
• have the written agreement of a new supervisor(s) who satisfies MSFHR's expectations of supervisors