Print Friendly >		The Trainee MSFHR ApplyNet Tutorial is designed to assist you with the Trainee Letter of Intent, Full Application, and Supervisor web forms. Use the tips and features described in the screenshots below to aid you in the application process. Form Navigation Research Trainee Web Application Forms Supervisor Web Form Link Your Common CV to MSFHR ApplyNet Convert Your Documents to PDF Form Navigation The MSFHR ApplyNet Forms have several features to assist you in navigating through the forms and completing your application. Left Hand Navigation Bar: Allows you to navigate throughout the form. To go to a particular section, click on the heading. The page you are currently on will be highlighted in yellow. Horizontal Menu Bar: Provides links to additional information: Help Desk contact information, User Tips, and your Portfolio. Screen Navigation: The "Previous" and "Next" links at the bottom of the screen allow you to jump to the screens on either side of the one you are currently viewing
		Each screen contains "Save", "Validate" and "Print/Preview" (PDF) buttons, and may contain additional buttons, like "List", "Clear", and "Delete".
		Screens may also include notices and additional information about the application or application process. Please read all information on the screens.
		Back to Top Research Trainee Web Application Forms The Portfolio is the main page of MSFHR ApplyNet. From this page you can create new forms, retrieve existing forms and view the status of submitted applications.
		The Common CV (CCV) link gives the date your most recent CCV was submitted. Click on the link to view the PDF of your submitted CCV and attachments. Application Activity Table After opening and saving an application form, the "Application Activity Table" will appear on your Portfolio page. The "status" column allows you to see the status of the application.
		Back to Top Research Trainee Web Forms Mandatory fields, like the example shown, are flagged with a √. All mandatory fields must be completed.
		Some sections require you to select an option from a set list. In the example shown, click the "List" button to select your BC Academic Affiliation.
		Click on the for more information about a certain field. Click on the link "PDF formatting details" to view how the text will be displayed in the PDF. Formatting details are provided for all fields that require a large amount of text.
		Only regular text (upper and lower case) is accepted in fields. The system will not accept formatted text such as underlined text, bold, italics, script or formulas, curved or slanted apostrophes, double quotation marks or long dashes. After submission, the Trainee Program staff will review your Letter of Intent and notify you within 5 days if you are eligible to proceed to the Full Application stage. Your LOI File Number remains the same for the Full Application. Back to Top
		Some information from your LOI pre-populates your Full Application; you can change it if needed. The "University" field in the BC Academic Affiliation section determines which institution will review and approve your application
		Back to Top Validating your Supervisor(s) System Account Email Enter your Supervisor email address into the appropriate field and click the "Validate" button; this will link your application to your Supervisor's form. Successful validation of your supervisor's email address activates the Supervisor form in their ApplyNet Portfolio and allows them to view and print the working copy of your application.
		Supervisor(s) must complete and submit a Supervisor Form and the Common CV - MSFHR Full Version. This must be done in advance of the Full Application deadline to give the Host Institution enough time to review and approve your Full Application package. For more information about the Supervisors' role, see the Instructions or the tutorial about the Supervisor Form Attachment You are able to attach only one document. Combine all documents into one before attaching. The attachment must be in PDF. For instructions on converting your documents to PDF see Convert Your Documents to PDF.
		Back to Top Submission You cannot make changes to your application package after submission. Review your application with your supervisor before you submit. If you have updated or changed your CCV remember to re-submit your CV through the CCV website before you submit your Full Application. Check your Research Proposal Attachment to make sure it is the correct version you want to submit.
		The submission process for the Full Application stage: Review your Full Application with your Supervisor(s). Inform your Supervisor(s) that they can complete their Supervisor Form. Submit your Full Application; changes cannot be made after submission. Inform your Supervisor(s) they can submit the application package to the Host Institution. The package includes: Applicant Full Application, Applicant CCV, Supervisor(s) form(s), and Supervisor(s) CCV(s). Changes cannot be made after submission. Host Institution approves and submits the Full Application package to MSFHR by 4:30 pm, Pacific Time, November 15, 2007. Deadlines and policies vary by institution. Check with your host institution's office of research services for their deadlines and signature policies. Back to Top Supervisor Web Form Supervisors must complete and submit a Supervisor Form in MSFHR ApplyNet, and the Common CV - MSFHR Full Version through the Common CV website. This must be done in advance of the Full Application deadline to give the Host Institution enough time to review and approve the Full Application package. For information about the Supervisors role, review the Supervisor Instructions on the MSFHR website. Portfolio
		The Common CV link gives the date your most recent CCV was submitted. Click on the link to view the PDF of your submitted CCV and attachments. Viewing the 'In Progress' Application The draft application is available for Supervisors to review after the applicant nominates their Supervisor(s) in the Full Application web form. Supervisors can access the draft application through their Portfolio in the "Supervisor/Department Head Review Activity" table; click on the "Print/Preview" icon to view the draft Full Application package.
		Documents you can Print/Preview Supervisor: The PDF of your Supervisor web form and your Common CV. Full Application and Files: The PDF of the Trainee Full Application web form, and the Trainee Common CV. Back to Top Supervisor Web Form Click on the link "PDF formatting details" to view how the text will be displayed in the PDF. Formatting details are provided for all fields that require a large amount of text. Only regular text (upper and lower case) is accepted. The system will not accept formatted text such as underlined text, bold, italics, script or formulas, curved or slanted apostrophes, double quotation marks or long dashes.
		Submission You cannot change or edit your Supervisor Form after you click the "Submit" button. After you submit your Supervisor Form the Full Application package is forwarded to the Host Institution to review and approve. Please note: If the applicant has two Supervisors both Supervisor web forms must be submitted in order for the Full Application package to be forwarded to the Host Institution. The Host Institution must approve the Full Application package by the Full Application deadline; 4:30pm, Pacific Time, November 15, 2007. After Host Institution approval, the Full Application package is forwarded to MSFHR for peer review.
		Back to Top Link Your Common CV to Your MSFHR ApplyNet Account As part of your application you need to complete and submit a Common CV (CCV). Your CCV is submitted electronically through the CCV website. To submit your CCV you need to link it to your MSFHR ApplyNet account. The steps below will guide you through the link process. Before you link your Common CV to MSFHR ApplyNet Make sure all pop-up blockers are turned off. Make sure that your name, including middle initials, has been entered identically in both MSFHR ApplyNet and the Common CV. You need a PIN. The email address that you used to set up your MSFHR ApplyNet account is your PIN. Follow these steps to link your Common CV to MSFHR ApplyNet: 1. Log in to the CCV. 2.Click on the link "Confirm My Agency PINs" on the CCV screen "Home-My CV".
		3. Click on the "Agency' drop down list to view the list of organizations to which you can link your CCV.
		4. Select the organization you are applying to - "Michael Smith Foundation for Health Research". The screen will refresh and the "PIN" field will change to "System Account" and will allow up to 70 characters to be entered.
		5. Enter your email address into the 'System Account' field. 6. Click "Validate". A new window will appear asking for your consent to link your Common CV to the chosen agency. 7. Click "OK" if you consent to link your CCV to the selected agency. A new window will appear asking for your MSFHR ApplyNet password. 8. Enter your MSFHR ApplyNet password into the password field.
		9. Click "Submit". The screen will refresh and will ask you to confirm the link to your ApplyNet account. 10. Click "Yes" to finish the link process. The screen will refresh and display a confirmation message in green font. Please note: The link process does not submit your Common CV. After completing the link process you need to "Finalize and Submit your Common CV". This can be done from the main CCV screen "Home - My CV". You must submit your CCV before you submit your application. To verify a successful link and submission, go to your MSFHR ApplyNet Portfolio; the CCV hyperlink will be active and contain the date of submission. Back to Top Convert Your Documents to PDF PC Users PC Users have three choices for converting documents to PDF: Adobe Acrobat Professional software, PrimoPDF conversion software (free), or PrimoPDF online document conversion (free) Using Adobe Acrobat Professional: Click "File". Click "Print". Select "Adobe PDF" from the printer menu. Click "OK". A window will appear. Name the file (example: CVpublications.pdf). Click "Save". The window will close. The Adobe Professional software will launch and create the PDF file. Adobe will display the file, when the creation is complete. Review the PDF file for accuracy and special character conversion. Attach the PDF file to your application. Using PrimoPDF conversion software: Go to the PrimoPDF website at www.primopdf.com . Click "Download Now". A new screen will open and display the latest version to download. Click the "Download Now" link located at the top of the second screen. A dialogue box will appear displaying the .exe download file. Click "Save File". Depending on your web browser settings, your system will either save the download to your computer or begin launching the software. Note: If you do not have administrator permissions to your computer, contact your IT department to assist your free software download. After the PrimoPDF software has been installed on your computer, view the PrimoPDF Manual. Pages 2 and 3 give easy step-by-step instructions with helpful screenshots on how to create a PDF using PrimoPDF. Review the PDF file for accuracy and special character conversion. Attach the PDF file to your application. Using PrimoPDF online conversion: Go to the PrimoPDF website at www.primopdf.com . Click "Try It Now", located on the right side of the screen. Enter the email address you want the PDF file sent to. Clicking the 'Browse' button to select the file you want to convert to PDF. Click "Get PDF". A message appears on the website: "Your conversion was a success! You will receive the resultant PDF file via email shortly." Go to your email account. You will instantly receive an email from "NOReply@primopdf.com" with a subject line containing your file name "PrimoPDF Online Conversion: CVpublications.doc" and a PDF attachment. Note: If your spam filter is blocking emails with attachments, be sure to check your junk mail folder. Review the PDF file for accuracy and special character conversion. Attach the PDF file to your application. Macintosh Users Click "File". Click "Print". Click the "PDF" button on the lower left side of the Print window. Select "Save as PDF..." Save the file name and file location. Important: The file extension ".pdf" must be added to the file name if the system does not automatically add it to the file name. The PDF file will save to the location specified in Step 5. Double click the PDF file icon to open. Review the PDF file for accuracy and special character conversion. Attach the PDF file to your application. If you experience problems, contact the Help Desk: Email the Help Desk Local Phone: 604.714.6609 Toll-free phone: 1.866.673.4722 (ask for the MSFHR Help Desk) Back to Top Last updated August 15, 2007
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